Quick Start Guide
Get up and running with Vixvvo in just a few minutes
Welcome to Vixvvo
Vixvvo is your complete solution for managing your 3D printing business. From tracking inventory and calculating costs to managing orders and analyzing profitability, everything is in one place. This guide walks you through the essential steps to get started.
Before you begin: Have your email address ready — you'll need to verify it after signing up.
Step 1: Create Your Account
Head to the Sign Up page and create your account:
Sign Up Fields
- Enter your Full Name
- Provide a valid Email Address
- Create a Password (minimum 8 characters, must include uppercase, lowercase, and a number)
- Confirm your password
- Accept the Terms of Service and Privacy Policy
- Click "Create Account"
After signing up, a verification email will be sent to your inbox. Click the link in the email to verify your account, then you can log in.
Note: New accounts start on the Free tier with access to core features like the calculator, model uploads, printer/filament/supply management, and more. Upgrade anytime to unlock orders, analytics, and advanced features.
Step 2: Explore the Dashboard
After logging in, you'll land on your dashboard — the central hub for your business. Here's what you'll find:
Stat Cards
Five metrics at the top: Orders, Gross Sales, COGS, Platform Fees, and Net Income
Revenue Chart
Interactive area chart showing your revenue over time with multiple time ranges
Monthly Target
Set a monthly net income goal and track progress with a visual ring and projection
Recent Orders & Top Filaments
Your latest orders at a glance and the filaments you use most
Tip: Some dashboard widgets are available on paid tiers. Free tier users see demo data as a preview of what's available when you upgrade.
Step 3: Add Your Printers
Navigate to Printers in the sidebar and add your 3D printers:
Add Printer Fields
- Click "Add Printer"
- Enter the printer Name and Brand (autocomplete with 40+ brands like Bambu Lab, Prusa, Creality)
- Optionally add the Model name
- Set Purchase Price and Lifespan (hours) — cost per hour is auto-calculated
- Configure Nozzle Size, Nozzle Material, and Build Plate type
- Set Power Consumption (watts) for electricity cost calculations
- Save the printer
Tip: Setting an accurate purchase price and lifespan lets Vixvvo auto-calculate your printer's depreciation cost per hour, which feeds into the calculator for accurate pricing.
Step 4: Add Your Filaments
Go to Filaments in the sidebar to build your filament inventory:
Add Filament Fields
- Click "Add Filament"
- Enter a Name for the filament
- Select the Brand (autocomplete with 30+ brands like Bambu Lab, Polymaker, eSUN, Hatchbox)
- Choose the Type (PLA, PETG, ABS, TPU, Nylon, etc. — 30+ material types)
- Pick a Color using the color picker
- Enter the Spool Cost and Spool Weight (grams) — cost per gram is auto-calculated
- Set the Diameter (1.75mm, 2.85mm, or 3.00mm) and Initial Stock
- Save the filament
Tip: You can also import from Global Presets — pre-configured filament profiles for common brands and types that you can add with one click and customize.
Step 5: Track Your Supplies
Head to Supplies to track consumables beyond filament — things like glue sticks, nozzles, build plate adhesive, sandpaper, and more:
Add supplies with a name, category, cost per unit, and stock quantity. Vixvvo deducts supply usage from orders automatically to calculate accurate COGS on your dashboard.
Step 6: Use the Calculator
The Calculator is one of Vixvvo's most powerful tools — it helps you price prints accurately by breaking down every cost:
Basic Costs
Select your printer, filament, enter print time (hours & minutes), and filament weight (grams)
Post-Processing
Add time and costs for support removal, sanding, painting, or finishing
Preparation
Include time for slicing, material swaps, bed leveling, and setup
Markups & Margins
Set your profit margin percentage and failure rate to account for reprints
Save frequently-used configurations as presets for one-click calculations on future prints.
Step 7: Create Your First Order
When you're ready to track a job, go to Orders and create one:
New Order Steps
- Click "+ New Order"
- Enter an Order Title and optionally link a Client
- Add order items with models, quantities, and pricing
- Assign Filament Usage and Supply Usage for COGS tracking
- Set Order Status (Pending, Processing, Completed, Cancelled)
- Set Payment Status (Unpaid, Partially Paid, Paid)
- Add a due date and any notes
- Save the order
Important: Only orders marked as Paid contribute to your dashboard revenue, Gross Sales, and Net Income calculations.
Step 8: Add Your Clients
Go to Clients and register your customers:
Add a client's name, email, phone number, address, and preferred contact method. When you create orders, you can link them to clients — Vixvvo automatically tracks each client's total orders, revenue, and order history.
Tip: If you include a client email when creating an order, Vixvvo auto-creates or links the client record for you.
Next Steps
You're all set with the basics! Here are more features to explore:
- •3D Models: Upload model files (.stl, .3mf, .obj, etc.) with images, print settings, and supply links
- •Print Queue: Manage active print jobs across multiple printers with AMS slot support
- •Invoices: Generate professional PDF invoices from your orders
- •Analytics: View detailed revenue charts, order breakdowns, material usage, and client leaderboards
- •Etsy Integration: Connect your Etsy shop to auto-import listings and orders
- •Model Library: Create a public-facing shop for downloadable 3D models
- •Settings: Customize currency, theme, electricity rate, low stock thresholds, and more